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Office Manager

Job Title: Office Manager
Contract Type: Permanent
Location: South West London, London
Industry:
Salary: Free gym, team socials, competitive salary
Start Date: ASAP
REF: Office Manager_1520503120
Contact Name: Lauren Cleary
Contact Email: lauren.cleary@parallelconsulting.com
Job Published: 2 months ago

Job Description

Job Title: Office Manager
Reporting To: Managing Director and Group Operations Director
Department: FDSS
Location: 212 New King's Rd, Fulham, London SW6 4NZ



Company Profile

Background
Parallel Consulting is a group of well-respected specialist recruitment businesses and a successful venture capital vehicle for entrepreneurs within the recruitment sector.

The group is looking for an experienced Office Manager to provide support across the group companies.
This role is positioned within the sales support area of the business.

Key facts:
- Founded 2004
- Founders, Steven Went (CEO) and Sam Altarafi (Managing Director)
- Headquartered in Fulham (near Putney Bridge)
- Occupying a smart recently converted warehouse across from Putney Bridge Tube Station, as well as having offices in the City of London, Munich, Singapore, New York and Sydney
- >120 employees
- 2016 Group Turnover £24m and growing strongly
- Strong financial position including company and group balance sheets
- Currently running c.200 contractors globally
- Delivering solutions to UK, Europe, Middle East, Africa, USA and Asia- Pacific

Group comprises :
> Parallel Consulting - IT, Analytics, Business Intelligence
> Apollo Solutions - Audit, Risk, Compliance, Information Security and IT
> Pangea Resourcing - Oil & Gas, Energy, Renewables
> i-Pharm Consulting - Life Sciences

Principal recruitment services include: Contract/Interim solutions, Permanent/Contingency and Search & Selection.



Role Specification

Job Summary
Providing a broad range of administrative support to the sales administration and office support function within the group. This is a varied and interesting administrative role which provides good access to all levels of employees and directors within company and across the group of companies. This role suits someone who enjoys variety in their daily work activities, relishes administrative challenges, has great attention and pride in detail, is very outgoing, friendly and adaptive in their outlook, as well as a good communicator.



Main Responsibilities
Sales and Office Admin Support (SOAS):

Under the direction of Parallel Consulting CEO and also MD:

- Setting up desks for new starters, including start-up stationery
- Ordering furniture, stationery or anything needed for the office and logging all purchases onto the system
- Meet and greet - book meeting rooms - set up laptops/tv/projectors
- Book travel both internal and external
- Organise lunch clubs, dinners, company trips and events
- Create spreadsheets, PowerPoint presentations and help with tenders on an ad hoc basis
- Liaise with cleaners, handymen and the building management
- Training consultants in contract and permanent admin when necessary
- Log and order office stationery and kitchen groceries each week
- Daily tidy up, restocking and also sundry minor cleans of the office kitchens x 2 (when required between normal office cleans), water plants and general office upkeep
- Various PA duties for Company Directors across the group
- Ad hoc projects for Parallel Consulting CEO, Parallel Consulting MD and from Sales Support & Admin Officer



Skills & Experience
Existing hands on administrative skills within an office environment (a sales environment would be highly preferred)as well as:
- A real 'can do,' positive, outgoing, friendly and adaptive attitude
- Someone who thrives under pressure
- Excellent organisational skills and exemplary attention to detail
- A keenness to work within a vibrant sales environment and be part of a Team
- Highest standards in office housekeeping
- Good computing skills including in Word, Excel, Outlook
- Enjoys a wide variety of roles and contact at all levels within an organisation
- Good communication skills

This job description should be considered in the context of a developing and evolving business and therefore the duties described here may need to be adapted to meet its changing needs.

Parallel Consulting is acting as an Employment Agency in relation to this vacancy.